A helping hand…
The key to delivering a successful event lies in the pre work to bring together all the elements on the day to give your delegates a memorable experience.
Surrounding yourself with a talented, experienced team from the outset until the post event evaluation is vital and this is where Ellis Salsby can support you. Our Event Planners give you the ability to control all aspects of your event without the hassle. Not only will they help you save time and money, they can give you creative ideas that have been proven successful in the field.
Checklist
All we need to know to get started:
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Event objectives
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Budget
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Date(s)
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Audience profile
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Location
Ellis’ Top Tip
“Organising your conference, trade day or awards dinner can be a stressful journey, so my top tip is to be honest about your inhouse skills. Identify any gaps and seek external support from partners and experts who can help, it may not be as expensive as you think and can certainly deliver a positive ROI and reduce the hassle for you.
We can also Project Manage your other event partners such as AV / Production companies, speakers, team building / entertainment companies and even your inhouse colleagues (if required).
Additionally, we can advise you on ‘up scaling’ your existing events for example registration for a Trade day for 1300 delegates is a very different scenario to a conference for 300.
Use us to supplement the gaps in your inhouse team or outsource the whole project.”
– Ellis Salsby
Why choose us?
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Over 30 years experience organising events.
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Extensive network of trusted contacts, venues & suppliers.
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Relationships built on trust & professional delivery of services.
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Professional family business, with a dedicated team of experienced staff.
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Tangible ROI & savings from managing contracts, cancellations & minimum requirements.
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Directors are visible & accountable if you need help.
What else?
We work closely with our clients to really understand their business and ensure we help run the best event possible. We try and get into the headspace of the attendees to try and understand how they should be feeling when they leave an event.
Sometimes this can take more than standard procedures, which is why as well as managing your event, we can offer a wider range of services to make your event extra special.
#2 Location Research
As an experienced venue sourcing company, we know what to look for when researching potential locations. We’ll take your full brief into consideration and look for somewhere that ticks all the boxes. We’ll contact venues on your behalf (provided they can properly fulfill your brief) and negotiate the best rates and ensure that the availablity is there for you.
#3 Shortlist Candidates
Once we have found suitable options, we get you to shortlist your favourite venues. From there we can organise site visits with the selected venues so you have a better understanding of the space & team. If we don’t find a venue that you like (this doesn’t happen often!) we are happy to keep looking for options that may suit you better.
Full Project Management
Delegate Registration
Eventbrite ticks several boxes for most events, but there is a wide range of other registration platforms available if this is not for you.
Delegate Marketing
Make full use of all digital and social media platforms and internal / external comms.
Revenue Generation
Through expos, sponsorship, and delegate fees.
Onsite Logistical Support
Management of the venue, event partners and delegates.
Audio Visual
Staging & production support from a simple data projector and screen to a fully integrated conference production, LED screens – the whole sound, video and light package as well as Hybrid events.
Post Event Evaluation
Did the event meet its objectives? What can we learn for next time?
#4 Secure Venue
Once you are happy with a venue, we’ll liaise with the team and you will receive a contract from them. How you sign the contract is entirely up to you. Most companies choose to do it themselves, however we’re happy to sign it on your behalf should you wish. We can also check it over for you to make sure that they are fulfiling your whole brief.
Travel
Flights, trains, car hire and coach transfers between hotels, stations, airports.
Conference Materials
Marketing items / give aways, conference brochures and training manuals.
Speakers
Propose, book and manage after dinner, keynote, motivational, inspirational speakers.
Entertainment / Team Building
Theming, bands, props, photobooths and entertainment ideas.
Themed Events
Christmas events, summer balls, staff and family days.
Theatre & Event Tickets
Source theatre, concert and sporting event tickets.
Event Tech
Electronic voting, Apps, AI Badging, NFC smart badging RFID, Apps, Livestreaming, Social media walls, Gamification, polling, live activity feed.
Venue Sourcing
We can find the perfect venue with vast experience both in the UK and globally.
Event Accommodation
Do you know what to consider with organising the right accommodation?
Business Accommodation
Are you often on the road and need to make a corporate hotel reservation?
Need some inspiration?
Here are our latest articles relating to event mangement, we hope you find one useful!
Virtual Team Event Inspiration
Has your team been working remotely through lockdown? Why not get them together for a virtual team build? Working with a range of team build specialists Ellis Salsby can bring this together and make this happen.
Why cancel your live event when you can go virtual …or even hybrid?
Nothing will completely replace a live event with the buzz and atmosphere of being face to face in person. However, depending on the objective of the event, hosting either completely virtual event or a hybrid option with live on stage content with a small audience…may a good alternative.
Why work with a venue finding agency?
If you are tasked with organising an event for your organisation it can often be a thankless stressful task. How do I ensure that I am asking all of the right questions…and what are those questions?
Got a question?
We're happy to help with any queries you may have!
Telephone: 01562 829939 | Telephone outside the UK: +44 1562 829939
