Location, location, location
When it comes to finding venues, the market is constantly changing. Locations evolve and with new features & offerings becoming available on a daily basis it’s important to consider your event objectives, delegate profile and crucially what will make your event a success.
Every event should be perfect, although we wish life was that simple, feel free to use our checklist if you need a helping hand.
Checklist
To find the right venue; consider:
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Event Objectives
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Budget
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Date(s)
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Event duration / agenda
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Delegate profile and their location
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Anticipated numbers
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Refreshment / Expo area
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Audio / Visual / Production
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Accommodation
Ellis’ Thoughts
“Once you have visibility of your Event programme, no doubt your focus will be on the messages and content you want to deliver and the thought of finding the right venue, in the right location, with the right facilities, within budget, can be daunting and extremely time consuming.
This task has recently been made even more challenging in light of COVID 19; so you will also be considering:
‘Can I run my event? Will my delegates be safe? Should I run a live, virtual or hybrid event?’ Crucially, as venues are now reviewing their booking terms and conditions, how can you protect your business from agreeing to unworkable terms?
We are dealing with venues every day and have built up strong long tasting relationships which allow us to offer you impartial guidance and support on the right venue for your event, with the right terms and is COVID secure.”
– Ellis Salsby
How you benefit from working with an agency…
By using an Agency, this will save you unproductive hours trawling through internet websites which will bombard you with lots of sometimes conflicting information.
Some of the other key benefits include:
- Achieving a shortlist of workable, suitable and (crucially) COVID safe venues for your event.
- Rate negotiation.
- Support with negotiating and agreeing contracts so you don’t tie yourself up with unworkable terms.
- Support with planning your event logistics with COVID in mind.
- One point of contact to co ordinate all your events and managment of the communication with the venues.
We source venues for:
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UK & Overseas Conferences & Conventions
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Association Meetings
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Training Courses
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Assessment Days
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Road Shows
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Team Building
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Product Launches
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Supplier Events & Vendor Summits
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Awards Dinners
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Annual Corporate Parties
Why choose us?
We make it easy for you to organise meetings conferences, events and training programmes by taking away and managing the hassle associated with booking venues, so you can focus on your day job. Our relationship with Hotel owners, General managers and Operational teams means that we can quickly escalate an issue before it becomes critical.
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Over 30 years experience organising events.
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Extensive network of trusted contacts, venues & suppliers.
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Relationships built on trust & professional delivery of services.
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Professional family business, with a dedicated team of experienced staff.
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Tangible ROI & savings from managing contracts, cancellations & minimum requirements.
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Directors are visible & accountable if you need help.
- #1 Brief
- #2 Location
- #3 Shortlist
- #4 Secure
#1 Discussion of Brief
#2 Location Research
#3 Shortlisted Venues
#4 Secure Venue
Once you decide, we’ll confirm your chosen venue and you will receive a contract from them. If required, we will also check it over for you to make sure it correctly reflects our discussions.
Event Management
The venue is just the start, how will your delegates know about your event?
Event Accommodation
Do you know what to consider with organising the right accommodation?
Business Accommodation
Are you often on the road and need to make a corporate hotel reservation?
Need some inspiration?
Here are our latest articles relating to venue sourcing, we hope you find one useful!
Virtual Team Event Inspiration
Has your team been working remotely through lockdown? Why not get them together for a virtual team build? Working with a range of team build specialists Ellis Salsby can bring this together and make this happen.
Why cancel your live event when you can go virtual …or even hybrid?
Nothing will completely replace a live event with the buzz and atmosphere of being face to face in person. However, depending on the objective of the event, hosting either completely virtual event or a hybrid option with live on stage content with a small audience…may a good alternative.
Why work with a venue finding agency?
If you are tasked with organising an event for your organisation it can often be a thankless stressful task. How do I ensure that I am asking all of the right questions…and what are those questions?
Got a question?
We're happy to help with any queries you may have!
Telephone: 01562 829939 | Telephone outside the UK: +44 1562 829939
