Location, location, location

When it comes to finding venues, the market is constantly changing. Locations evolve and with new features & offerings becoming available on a daily basis it’s important to consider your event objectives, delegate profile and crucially what will make your event a success.

Every event should be perfect, although we wish life was that simple, feel free to use our checklist if you need a helping hand.


To find the right venue; consider:

  • Event Objectives
  • Budget
  • Date(s)
  • Event duration / agenda
  • Delegate profile and their location
  • Anticipated numbers
  • Refreshment / Expo area
  • Audio / Visual / Production
  • Accommodation

Ellis’ Thoughts

“Once you have visibility of your Event programme, no doubt your focus will be on the messages and content you want to deliver and the thought of finding the right venue, in the right location, with the right facilities, within budget, can be daunting and extremely time consuming.
This task has recently been made even more challenging in light of COVID 19; so you will also be considering:

‘Can I run my event? Will my delegates be safe? Should I run a live, virtual or hybrid event?’ Crucially, as venues are now reviewing their booking terms and conditions, how can you protect your business from agreeing to unworkable terms?

We are dealing with venues every day and have built up strong long tasting relationships which allow us to offer you impartial guidance and support on the right venue for your event, with the right terms and is COVID secure.”


– Ellis Salsby

How you benefit from working with an agency…

By using an Agency, this will save you unproductive hours trawling through internet websites which will bombard you with lots of sometimes conflicting information.

Some of the other key benefits include:

  • Achieving a shortlist of workable, suitable and (crucially) COVID safe venues for your event.
  • Rate negotiation.
  • Support with negotiating and agreeing contracts so you don’t tie yourself up with unworkable terms.
  • Support with planning your event logistics with COVID in mind.
  • One point of contact to co ordinate all your events and management of the communication with the venues.

We source venues for:

  • UK & Overseas Conferences & Conventions
  • Association Meetings
  • Training Courses
  • Assessment Days
  • Road Shows
  • Team Building
  • Product Launches
  • Supplier Events & Vendor Summits
  • Awards Dinners
  • Annual Corporate Parties

Why choose us?

We make it easy for you to organise meetings conferences, events and training programmes by taking away and managing the hassle associated with booking venues, so you can focus on your day job. Our relationship with Hotel owners, General managers and Operational teams means that we can quickly escalate an issue before it becomes critical.

  • Over 30 years experience organising events.
  • Extensive network of trusted contacts, venues & suppliers.
  • Relationships built on trust & professional delivery of services.
  • Professional family business, with a dedicated team of experienced staff.
  • Tangible ROI & savings from managing contracts, cancellations & minimum requirements.
  • Directors are visible & accountable if you need help.
  • #1 Brief
  • #2 Location
  • #3 Shortlist
  • #4 Secure

#1 Discussion of Brief

We will discuss your brief with you and tease out your key priorities, objectives and requirements. This will allow us to work seamlessly with you and fully understand your project. Time taken at this stage will pay dividends later.

#2 Location Research

As an experienced venue sourcing company, we know what to look for when researching potential venues. Using our industry leading venue portal and extensive venue knowledge we will research all suitable venues that fit the brief.

#3 Shortlisted Venues

We will propose a shortlist of suitable, available and workable venues. From there, we can organise site visits with the selected venues and accompany you where required. More and more venues are now offering virtual tours so you many not even need to leave your desk. This will give you a better understanding of the space & facilities on offer and suitability for your event.

#4 Secure Venue

Once you decide, we’ll confirm your chosen venue and you will receive a contract from them. If required, we will also check it over for you to make sure it correctly reflects our discussions.

Just wanted to say a big thank you for helping me arrange this event for the team as it turned what used to be a potential logistical nightmare, into a straightforward process!

Account Manager
Training Company
I just wanted to take this opportunity to say thank you for your help with this event; it’s all too easy to take what’s offered every day to help us achieve our deliverables without stopping to recognise those who’ve supported us and made our task easier.

Manager and PA to Director
National House Builder
The evening [Awards dinner] has been very successful. Our guests loved the venue and their bedrooms – we were also very lucky with the weather!

Thank you so much for all your hard work and support through the whole process.
You have been an invaluable asset to our venue selection and you are a big part of why the event was such a successful evening. I hope to work again with you soon.

Marketing and Communications Manager
Global Leader in Water Hygiene and Infection Solutions Services
It has been a pleasure working with you on this event – you have certainly saved me a whole lot of time that I didn’t really have!! I will most certainly be back in touch with you again when we have any future requirements. Speak soon – I’m sure! Thanks again

PA & Senior HR/Training Assistant
Educational Technology Solutions Company
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Event Management

The venue is just the start, how will your delegates know about your event?

Event Accommodation

Do you know what to consider with organising the right accommodation?

Business Accommodation

Are you often on the road and need to make a corporate hotel reservation?

Need some inspiration?

Here are our latest articles relating to venue sourcing, we hope you find one useful!

Got a question?

We're happy to help with any queries you may have!

Telephone: 01562 829939  |  Telephone outside the UK: +44 1562 829939

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