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JANUARY 2020

Why work with a venue finding agency?

If you are tasked with organising an event for your organisation it can often be a thankless stressful task. How do I ensure that I am asking all of the right questions…and what are those questions? 

The most important aspect of working with venues is relationships, relationships and relationships. As fundamentally, a venue is a box with people inside…very important people who will make or break your event. The better the relationship, the greater the understanding of whether the venue is the right fit for your event. This is where a venue fining company helps the most. They will have spent years (in our case over 30) building and cultivating relationships with the right people who can ensure that your event will be a success. People move on and the venue will only be as good as the team on site…and of course the management behind the team.

Until you have organised an event it will not become apparent how easily a venue can help you part with the companies hard earned cash….From contracting for too many people, too large a space, holding too many bedrooms and paying for things that you don’t need. If you are not sure yet if the event will happen…Don’t sign anything!!

SO WHY CHOOSE AN AGENCY?

A good venue finding agency will not only find you the best venue but also work with you on all the other stuff that impacts on costs:

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Workable cancellation terms and minimum numbers

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Ensure that ‘extras’ are negotiated into the price

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Handle all of the chase calls from the venues…which can be tiresome

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Contracting for less bedrooms than you may need with the option of ‘holding some rooms on allocation’ giving you the flexibility to release without charge. Only finally contracting when you are clearer on numbers attending

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Accompany you on visits to select venues to ensure that all opportunities are covered, and all facilities are negotiated

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Make the venue excited to secure your business

Yes you can go and search the venue yourself, do the negotiations and the site visits, however you will save more than just time and money using a venue finding service…you will also benefit from the relationships cultivated by the agency, guidance and tips on how to make the event a success as well as introducing you to trusted partners for the other services you may need:

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Production, AV and staging

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Team building activities

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Registration, badging, staffing

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Conference gifts, sustainable, water bottles etc

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Transportation…coaches, car hire, chauffeur etc

 

As a full-service agency Ellis Salsby Ltd can offer you all of the above services, some done in house and some outsourced.

Don’t underestimate the value of using a venue finding agency, even if you are a seasoned event organiser. With the right partner you should more than benefit from the relationship with guidance, support and of course cost saving.

A good venue finder will also be transparent with how they earn their income. Usually from a commission from negotiated rates or from an agreed administration charge.

NEED HELP FINDING A VENUE?

Whether it’s for a new product launch, conference, business promotion, staff meeting, training session, hands-on workshop, seminar, road show, AGM’s, team building, the Ellis Salsby Ltd team has many years experience in finding the best venue for the event, your location and your budget.

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